Free lead tracking · Activate Wedding Suite per wedding Venues, one run of show, checklists, vendors, and the wedding party — on the same folio as Bookings. Every portal and Day-of Mode reads this plan. You do not maintain four copies. 20 beta spots for solo and part-time officiants · 25 complimentary Wedding Suite activations · Applying does not guarantee selectionEvent management for wedding day
Where and when
Logistics is geography. The schedule is the clock.
Ceremony and reception venues, travel between them, and the times that everything else hangs off. The couple sees venue details in their portal. DJ Suite knows whether there is a ceremony leg.
Venues & travel
Names, addresses, contacts, date and time, and the notes you do not want in a text thread. Rehearsal, ceremony, and reception can be three places.
One run of show
Ceremony, photos, cocktail hour, grand march, toasts, dancing — in order. Each row can show to vendors, VIPs, guests, or stay staff-only.
Starter templates
Church plus reception, all-in-one venue, and other shapes you already run. Start from a studio template instead of a blank timeline.
Couple sees the plan
Venue details and the public schedule live in the couple portal. You are not forwarding a new PDF every time the first look moves.
People
Type the wedding party once
VIPs are the named roles — not generic guests. Vendors are the professional team. Both rosters feed portals and day-of lookup.
VIPs
- Display name, role, side, pronunciation
- Feeds procession, seating, and altar
- Feeds DJ grand march introductions
- VIP portal staging uses the same roster
Vendors
- Florist, photographer, planner, venue — the planning directory
- Day-of rolodex with tap-to-call
- Vendor portal after QR check-in
- Never see contracts or payments
Ready for the venue
Checklists for you. Backup when Wi-Fi dies.
Internal checklists stay in the studio. Backup & Send packages the wedding for a dead-zone venue or an emergency handoff.
Internal checklists
Confirm the COI. Print programs. Call the county. Studio tasks — not the couple-facing checklist in the portal.
Backup & Send
Download or email an offline copy: timeline, script, VIPs, vendors, seating, pronunciation notes. Same data Day-of Mode uses.
Day-of Mode
Phone or tablet presentation — large type, no drag handles. Nobody accidentally moves the first dance while standing in the barn.
Builder vs day-of
Folio tabs are how you edit. Day-of is how you perform. One plan, two modes.
Where it shows up
The plan is useless if it stays in your laptop.
Portals
Guests, VIPs, and vendors each see their slice of this schedule.
Day-of Mode
Staff execution view — script, staging, logistics, music, VIPs, vendors.
Bookings
The folio this all sits in — from the first inquiry.
Questions wedding pros ask
One clock. Not four PDFs.
Is event management a separate product?
No. Venues, the run of show, checklists, vendors, and VIPs live on the same folio as Bookings. Portals and Day-of Mode read that plan — they are not another spreadsheet.
Who sees the schedule?
You build one timeline. Each row can show to vendors, VIPs, guests, or stay staff-only. Guests get the public slices. Vendors get load-in and cues. VIPs get staging. You do not maintain four copies.
What is Backup & Send?
Before you travel to a dead-zone venue, download or email an offline copy of the wedding — timeline, script, VIPs, vendors, and the notes you cannot afford to lose. Day-of Mode uses the same data with the editing tools stripped away.
Do I type the wedding party more than once?
VIPs are one roster. Procession, grand march introductions, the VIP portal, and day-of lookup all use those names. Change a pronunciation once.
Build the day once
Free lead tracking. Wedding Suite opens the full plan and the portals that read it.